Description
Location: Kiambu / Nairobi, Kenya
Function: Finance / Accounting
Job Type: Full Time, Onsite
Salary Range: KSh 16,000 – KSh 30,000/month
About the Role
A reputable company is seeking to recruit a qualified Accounts Assistant to join their team. The role is critical in ensuring that all financial transactions are properly supported, accurately recorded, appropriately allocated to the relevant project, property, cost centre or business unit, and processed in accordance with Company policies and accounting procedures.
Job Purpose
To provide accurate, timely and efficient accounting support across the Company’s construction projects, real estate developments, property management operations and corporate activities. The Accounts Assistant will be responsible for maintaining accurate financial records, processing accounts payable and receivable, supporting project and property accounting, undertaking reconciliations, monitoring collections and payments, maintaining proper documentation and supporting financial reporting, statutory compliance and internal controls.
Key Responsibilities
General Accounting & Bookkeeping
- Record and post financial transactions accurately and on a timely basis.
- Maintain accurate general ledger and subsidiary ledger records.
- Prepare and process payment vouchers, receipt vouchers, journal vouchers and other accounting documents.
- Verify that all transactions have appropriate supporting documentation and approvals.
- Assist the Accountant/Finance Manager in maintaining accurate books of accounts.
Construction & Project Accounting
- Maintaining project-specific accounting records and schedules.
- Recording project expenditure against approved budgets and cost codes.
- Processing and tracking invoices from contractors, consultants, suppliers and service providers.
- Preparing project expenditure reports and supporting project cost analysis.
Property Management Accounting
- Recording and allocating rental income received from tenants.
- Preparing and issuing rent invoices, statements and payment schedules.
- Maintaining accurate tenant ledgers and monitoring outstanding balances.
- Preparing property income and expenditure schedules.
Accounts Payable & Supplier Management
- Receive, verify and process supplier and contractor invoices.
- Maintain an updated accounts payable register.
- Prepare payment schedules and payment vouchers for review and approval.
- Reconcile supplier statements against Company records.
Accounts Receivable, Billing & Collections
- Prepare and process customer, tenant and property-related invoices.
- Record receipts accurately and promptly.
- Maintain accurate debtors’ records and ageing schedules.
- Support collection efforts by following up on overdue accounts.
Bank, Cash & Reconciliations
- Perform daily, weekly and monthly bank reconciliations.
- Maintain accurate petty cash records.
- Reconcile customer, tenant, supplier and other subsidiary accounts.
Statutory Compliance & Audit Support
- Support preparation of statutory tax schedules and returns.
- Assist in responding to internal and external audit queries.
- Maintain an organized and audit-ready financial records system.
Qualifications
Education
- Diploma in Accounting, Finance, Commerce, Business Administration or a related field from a recognized institution.
- CPA (PART 1) or equivalent professional accounting qualification is an added advantage.
- Relevant professional membership will be an added advantage.
Experience
- Minimum 1 year experience in accounting or finance.
- Experience in construction, real estate development, property management or project-based businesses will be a strong advantage.
- Experience handling supplier/contractor accounts, project costs, rent collections or property accounts will be an added advantage.
Application
Interested and qualified candidates should apply through the Google Form link below:
Application Link: https://forms.gle
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