Description
Location: Remote (Kenya)
Function: Administration / Project Management
Job Type: Full Time, Remote
Salary Range: KSh 50,000 – KSh 100,000/month
About the Role
Founded in 2012, Two Max Group was built on a singular, contrarian premise: compliance is not an API integration. It is a rigorous legal discipline. We are the direct, legally registered Employer of Record protecting the world’s most demanding enterprises in Kenya.
A US-based organization whose mission is to help clients thrive through quality healthcare and housing seeks a highly organized Admin & Project Manager to keep its remote operations running. This is a single role combining executive administration with light project management across a small international team. It reports directly to the Director.
Hours: Mostly flexible/async, with a required 2–3 hour overlap window 7–10 PM EAT on weekdays (US Pacific morning)
Key Responsibilities
- Manage the Director’s calendar, scheduling, and meeting coordination across US and international time zones
- Track projects and deadlines in a PM tool (Asana, Trello, ClickUp, or similar): assign tasks, chase deliverables, and flag slippage early
- Prepare meeting agendas, take minutes, and circulate action items within 24 hours
- Maintain SOPs, shared drives, and team documentation to audit-ready standard
- Coordinate the remote team (including Philippines-based staff): onboarding logistics, status collection, weekly report assembly
- Draft professional correspondence and internal updates in clear US-style English
Qualifications
- 3+ years in administration, executive assistance, or project coordination — NGO or donor-funded project experience is a strong advantage
- Demonstrated systems for time management and deadline tracking (you will be asked to describe yours)
- Hands-on experience with at least one PM tool and Google Workspace or Microsoft 365
- Excellent written English; calm, structured communication under pressure
- Reliable internet and power backup for the evening overlap window
Application
Interested and qualified candidates should forward their CV to: advisory@2maxgroup.com using the position as subject of email.
Deadline: August 21, 2026
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