Description
Location: Nairobi, Kenya
Function: Administration / Facilities
Job Type: Contract, Full Time
About the Role
The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian and development network, with millions of volunteers in 190 member National Societies.
To support the IFRC Finance & Administration team in digitizing, organizing and maintaining physical and electronic records in line with IFRC records management and retention requirements.
Job Duties and Responsibilities
- Prepare, scan, index and upload physical files using the approved IFRC filing structure and naming conventions.
- Maintain accurate physical and digital archive inventories and tracking registers.
- Conduct 100% first-level quality checks to ensure scanned files are complete, legible, correctly named and properly indexed.
- Ensure clear traceability between physical files and their corresponding digital records.
- Identify records due for disposal in accordance with the Records Retention Schedule and support the approved disposal process.
- Retrieve, track and return physical files requested by authorized Finance, Administration or audit users.
- Maintain confidentiality and security of IFRC records, particularly financial and personnel information.
- Provide regular progress updates on files scanned, indexed, uploaded and quality checked.
- Support the Admin Officer and Accounting Officer with archive-related activities as required.
Education
- Diploma/Degree in Administration, Records Management, Information Management or a related field. Required.
Experience
- At least one year of relevant experience in filing, records management, administration or data entry. Required.
- Experience in scanning, electronic filing or SharePoint is an advantage. Preferred.
Application
Interested and qualified? Go to International Federation of Red Cross and Red Crescent Societies (IFRC) on careers.ifrc.org to apply
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